Job Description

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a Front Desk Data Entry Administrator to support the U.S. Air Force Military & Family Readiness Center (M&FRC), Transition Assistance Program (TAP) aboard Minot Air Force Base.

I've never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Front Desk Data Entry Administrator at Terrestris do?

As the Front Desk Data Entry Administrator, you will manage administrative tasks such as handling data entry, answering phones, greeting visitors, and performing general office duties to support base operations. The ideal candidate will be organized, professional, and able to maintain a high level of confidentiality in a military environment.

What does a typical day look like for the Front Desk Data Entry Administrator?

You will:

• Accurately enter and maintain data in various systems and databases.
• Review and process incoming and outgoing correspondence, materials, publications, regulations, and directives.
• Screen incoming mail and electronic messages to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
• Review outgoing correspondence for procedural and grammatical accuracy, conformance with administrative requirements, and factual correctness.
• Ensure all data is updated in real-time and error-free.
• Assist in organizing and processing incoming documents and forms.
• Serve as the first point of contact for visitors and personnel, both in person and over the phone.
• Greet and direct visitors to the appropriate department or personnel.
• Manage visitor logs and issue visitor passes in compliance with base security policies.
• Assist with scheduling appointments, meetings, and coordinating travel arrangements.
• Perform general office tasks such as filing, photocopying, and preparing correspondence.
• Assist with inventory tracking and supply ordering for office materials.
• Answer phone calls and emails, routing them to the appropriate departments.
• Handle routine inquiries and provide accurate information regarding base policies and procedures.
• Coordinate with other departments and personnel to ensure smooth operations.
• Ensure all activities are compliant with military and base-specific policies and procedures.
• Maintain confidentiality of sensitive information.
• Follow proper security protocols in processing personnel and visitor information.
• Prepare and consolidate time and attendance records.
• Serve as the primary Record Custodian for M&FRC.

What qualifications do you look for?

You might be the administrator we're looking for if you have:

• A High School diploma or equivalent; associate degree or higher preferred.
• Prior experience in data entry, office administration, or a similar role.
• Strong attention to detail with excellent organizational skills.
• Knowledge of Microsoft Office, Access and Excel programs.
• Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.
• Knowledge of format, rules, procedures, and operations applicable to clerical assignments to prepare/review routine correspondence/reports, screen telephone calls and visitors, maintain files/records, review and process mail, and perform clerical procedures to arrange a variety of material from different sources and other administrative work of organization.
• The ability to locate, assemble, and compose information for routine reports, inquiries, and nontechnical correspondence.
• The ability to communicate effectively, both orally and in writing, using tact and courtesy. 

We are extra impressed by folks with:

• Knowledge of and/or experience with Air Force terminology.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.

DILBERT © 2018 Scott Adams. Used By permission of ANDREWS MCMEEL SYNDICATION. All rights reserved.

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