Job Description

Associate Manager - Scientific Publications and Information

LOCATION: Plainsboro - hybrid

DURATION: 6 months

SCHEDULE: Monday – Friday, 9:00 to 5:00

MUST HAVES:

1. Scientific background with an understanding of scientific publications, medical affairs

2. AI/automation experience

3. Stakeholder management and project management

PURPOSE:

The Associate Manager, under the Director of SP&I, will focus on optimizing and modernizing systems, procedures, and processes within the team with the aim to improve productivity and efficiency. The As-sociate Manager will act as an internal point of contact to understand the needs of the SP&I Team, build relationships and a collaborative environment, and work with the Director to develop/implement innovative solutions addressing the needs of the business. The Associate Manager will maintain an understanding of technology trends in the Publications/Medical Affairs pharmaceutical industry landscape and demonstrate a strong working knowledge of digital communication and technology. Beyond increasing productivity and efficiency, the Associate Manager will be responsible for utilizing analytics and new technology to extend the reach and impact of the publications the SP&I Team supports.

RELATIONSHIPS:

Reports to the Director, Scientific Publications & Information, Scientific Communications within Medical Affairs.

Key internal stakeholder relationships include colleagues from Medical Affairs, MA Omnichannel Engagement, Scientific Communications, Clinical Data Science & Evidence, Legal, NNI IT and Architecture, AI/ML Sciences, IT Business Applications, Digital Transformation, Scientific Intelligence, Copyright.

External relationships include existing SP&I vendors, digital solution vendors, external scientific communications agencies

ESSENTIAL FUNCTIONS:

• Participate in cross-functional project teams locally and/or globally. May act as a project leader with own manager oversight.

• Work with the SP&I team to establish system requirements, processes and procedures; will identify platforms and preferred suppliers

• Share experience and knowledge in leveraging novel tools and technology to support the overarching goals of Medical Affairs (e.g. through collaboration with the Medical Omnichannel team)

• Analyze SP&I team metrics and create presentations for SciComms use and use with broader stakeholders

• Work with line manager to form actionable takeaways from metrics to improve team efficiencies

• Collaborate with line manager to utilize metrics to tell a business story

• Develop governance procedures under the direction of the line manager to ensure operational excellence and accountability both internally and with suppliers working on publications and copyright pieces

• Coordinate operations of relevant suppliers/vendors, database management, digital operations, reporting, and management of technology infrastructure and capability solutions. Work with the line manager to develop a roadmap for identifying and integrating solutions to leverage emerging channels, compliance and information integrity, governance, and streamlining and standardizing operating processes

• Demonstrates understanding of publications, literature search and gap analyses, and copyright language in publications

• Identify opportunities to enhance projects and initiatives and make in recommendations to improve processes and optimize future endeavors. Extend these lessons learned, when appropriate, to the broader SciComms organization

• Identify and resolve problems related to SP&I projects, processes, or tasks, with management support as needed.

• Work with line manager to identify key metrics and evaluate impact of digital and automation initiatives used within SP&I

• Leverage scientific and methodological knowledge to ensure accuracy, compliance, and ethical rigor in technological solutions for the SP&I team.

• Work with the line manager and partners in NNI IT and Architecture, Global AI and Analytics Team, Digital Transformation Team to ensure NNI develops the technical requirements to support execution of current and future digital initiatives

Ensure understanding of relevant NNI SOPs and guidelines

• Stay abreast of technical knowledge, AI and its applications, medical/scientific communication digital tools, and Publications industry trends

QUALIFICATIONS

• A master’s degree required with a minimum of 1 year of relevant experience; healthcare degree or health sciences degree required; 1 year of Medical Affairs, Scientific Communication, or Publications experience required; pharmaceutical industry experience preferred; scientific/medical/healthcare-focused technology experience required

• Excellent collaboration skills required to coordinate activities with internal and external stakeholders

• Experience developing and executing digital initiatives required

• Ability to operationalize strategic plans into executable tactics

• Demonstrates project management skills and leadership for new and existing system

enhancements

• Experience in publication management systems and language preferred (such as iEnvision, Datavision, Copyright, congress submission platforms) preferred

• Experienced literature searcher in scientific, biomedical, Internet, and business databases. Experience developing publications, literature summaries

• Strong technical background with working knowledge of database design, digital and cloud systems and emerging opportunities like automation, artificial intelligence, mobile and social media.

• Strong analytical, problem-solving skills with highly customer-oriented application support required

• Strong communication skills required; Demonstrated proficiency in the use and understanding of computer software (e.g., word processing, graphics, document management).

• Must be able to execute short term results while developing capabilities for future requirements under the direction of the line man

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