Job Description

We are working with a leading private equity firm to hire a professional, resourceful Executive Assistant to support a senior investment team. This is a high-visibility role that requires strong organizational skills, excellent judgment, and the ability to operate effectively in a fast-paced, deal-driven environment. The ideal candidate is dependable, proactive, and takes pride in delivering exceptional work.

Key Responsibilities

Executive & Team Support

• Provide administrative support to senior investment professionals

• Manage complex calendars and scheduling across multiple time zones

• Coordinate internal and external meetings with investors, advisors, and portfolio companies

• Prepare meeting materials, presentations, and briefing documents

• Handle expense reports, approvals, and internal documentation

Deal & Pipeline Coordination

• Support tracking of investment activity and meeting follow-ups

• Maintain accuracy of documents and deal files

• Assist with CRM/database updates related to contacts, meetings, and deal notes

• Help prepare materials for due diligence, investment committees, and portfolio reviews

Logistics & Communication

• Arrange detailed domestic and international travel

• Serve as a professional point of contact for internal and external stakeholders

• Draft and manage internal communications and team coordination

• Support occasional team events, offsites, and investor meetings

Qualifications

• 3+ years of experience as an Executive Assistant, preferably in private equity, venture capital, investment banking, or financial services

• Bachelor’s degree preferred

• Strong time management and organizational skills with the ability to manage shifting priorities

• Confident communicator with strong writing and interpersonal skills

• High attention to detail, reliability, and a strong sense of ownership

• Ability to handle confidential information with discretion

• Proficient in Microsoft Office Suite; experience with CRM systems (Salesforce, DealCloud, Affinity) a plus

Compensation & Benefits

• Base salary: $80,000 – $125,000, depending on experience

• Discretionary bonus

• Comprehensive medical, dental, and vision benefits

• Professional development and growth opportunities

• Collaborative culture within a respected investment firm

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