Job Description

Job Summary:

Responsible for the accurate and timely management of accounts payable, vendor payments, and financial record-keeping. This role includes tracking all payments and expenditures, including purchase orders, invoices, and vendor statements. Coordinates the review and approval process for accounts payable and credit card transactions, ensuring accurate entry into accounting software and timely reconciliation of statements. Oversees the coordination, review, and entry of ROP and ER deposits, as well as related provider payments. Additionally, responsible for the accurate entry of miscellaneous deposits, maintaining organized financial records, and supporting overall financial operations.

About the Practice:

The physicians of Heaton Eye Associates have been serving East Texas’ vision needs for over 40 years. We offer state-of-the-art technology with special services ranging from primary eye care to world-class laser surgery. Our physicians were the first to offer LASIK laser vision correction in East Texas and have performed tens of thousands of procedures since its inception. Heaton Eye offers a wide range of premium lenses including Symfony Extended Depth of Focus lenses, PanOptix® lenses, and Vivity® lenses to offer freedom from glasses and contacts after cataract surgery. Our surgeons were the first in East Texas to offer the RxSight Light Adjustable Lens, the only lens implant that allows patients to preview and adjust their vision after cataract surgery. We are the first and only practice in the area offering EVO ICL, another exciting option offering patients freedom from contacts and glasses. Additionally, we have the only fellowship-trained Pediatric Specialist as well as the only Oculoplastic Surgeon offering cosmetic, medical, and reconstructive surgery as well as state-of-the-art aesthetic services in the area. The extensive care and energy Heaton Eye Associates puts into maintaining our leadership position on information and technology in the rapidly evolving science of ophthalmology reflects our commitment to our patients.

About the Area:

Our East Texas locations in Tyler, Longview and Athens offer year-round activities the entire family can enjoy. In Longview, you can experience Texas' rich history and culture. Tyler is surrounded by 25 prime sporting lakes, offering wonderful opportunities for fishing and boating. In the spring, Tyler residents enjoy the colorful spring flowers. Athens, whose tagline is Hamburgers-Heritage-Texas, has the charm of a small, southern town while still retaining many qualities of a larger city and is home to the East Texas Arboretum and Botanical Society.

Experience:

1-3 years of office administration experience

Education:

High School Diploma or equivalent or higher

Job Duties:

• Keeping of all payments and expenditures, including purchase orders, invoices, statements, of specific vendors. Coordinate, review and approval of AP, enter into accounting software for payment and get checks signed.
• Coordinate, review and approval of credit cards, enter into accounting software, reconcile statements.
• Coordinate, review, and entry of ROP and ER deposits and related payments to providers. Entry of miscellaneous deposits.
• Collecting data, creating reports
• Attendance/Punctuality and Reliability
• Fulfillment of Care Values in relation to job performance
• All other duties as assigned

Qualifications:

• High School Diploma/GED
• 1 - 3 years of office administration experience
• Type 60 WPM
• Proficient in reading, speaking, and writing the English language.
• Proficient in math calculations
• Proficient in computer and printer technology.
• Proficient in computer programs: MS Word, Excel
• Self-motivated independent in job responsibility, ability to critically think and process information.
• Display a primary interest in rendering safe and effective care and maintaining standards of courtesy and friendliness to co-workers.
• Physical presentation of neat, professional, well-groomed appearance.
• Demonstrate reliability, pleasant attitude, and willingness to work toward an environment of trust and teamwork.
• Flexible
• Organized
• Communicate professionally verbally, non-verbally.
• Speak with respect and compassion toward customers [Patients and significant others, physicians, leadership, peers]
• Comply with patient confidentiality, HIPAA laws, and protected health information.

Benefits:

• N/A

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